We've been using Drop Box in our office now for a couple of weeks and I'm impressed! Drop box basically allows you to synchronise files across computers so that you don't have to worry about carrying around USB drives or emailing files to yourself.
I use it two ways:
- As a shared drive. I can create a new folder for a project and give staff who are assigned to that project access to the folder. We can all then work on a single version of a document from a single location - just as you would with a shared drive.
Where it beats a shared drive is that Drop Box has version control, so any file that gets modified also gets backed up so you can retrieve older versions of your work if you need to. This does create a defacto offsite back up of your files, which comes in very useful if you happen to have a laptop stolen or a catastrophic hard-drive failure (I'll talk about back up strategies in another post).
It also allows public sharing of folders with anyone - so in cases where you might need to send large files to a client you can simply add them to a public folder in your Drop Box account and send them the link to download it (a covenient alternative to something like You Send It) or share a project folder with them, in the same way that you would with a team member. This makes project collaboration very easy - although we use Basecamp to manage our projects.
- The second way is to access files that I need to work on from home. Just by adding files to folders in my Drop Box account, I can login from home and pick up right where I left off. No more carrying around a USB drive or emailing files to myself. Handy.
Integration with your computer is seemless. Drop Box acts just like any other folder on your computer so it intergates beautifully with your existing workflows
Drop Box folder on OSX
OSX Menu item for Drop Box
When you sign-up you get 2GB of free space and there are options to upgrade to 50GB for US$99 per year or 100GB at US$199 per year.
If you refer a friend and they sign up, the good folks over at Drop Box will give you an extra 250MB per person that signs on as well as an extra 250MB for the signee - which is then capped at 3GB (meaning you can get a total of 5GB for free).
You can watch a video tour of Drop Box and if you like what you see - then sign up using this link (and we'll both get some free space out it.) It's available for both PC and Mac.